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Office Manager

Location: Malta

Are you brilliant?

Finaro is reimagining the payment industry.

If you value friendship, learning, and getting things done; if you consider yourself creative, enthusiastic and passionate about solving problems – We want to meet you!

Finaro is a global cross-border payment and banking solutions provider empowering international commerce through brilliantly simple payments

Our passionate team, exceptional tech capabilities, product innovation, and customer-centric approach drive us to simplify complexity and create multidimensional solutions that generate growth and give our customers peace of mind.

We work with some of the biggest industry giants including Plus500, WOLT, Kiwi.com, Air Baltic, Payrexx, Revolut, Go2Mobile and Hero Gaming. With a growing global staff of 350 employees, main offices in Israel and Malta, and presence all across Europe, in China, Hong Kong, and North America, the future looks fantastic.

The future looks Finaro.

Description

Reporting to the Head of HR and managing an Office Administrator, responsibilities will include:

  • Acting as the main point of contact for the Admin team, assisting both internal and external stakeholders in a most hospitable manner
  • Coordinating travel arrangements- booking of flights, hotels and taxis and keep updated records and reports thereof;
  • Assisting with managing corporate travel benefits and negotiate packages with service providers
  • Coordinating meeting set-ups and the smooth running of meetings, in-house training sessions or any other internal meetings;
  • Managing company leased property- including procurement of new lease agreements, renewing existing contracts and coordinating occupancy and cleaning;
  • Monitoring the upkeep of sick leave records through our time-and-attendance system;
  • Coordinating general office maintenance and ensuring Occupational Health and Safety compliance, such as training coordination for Fire Marshalls and First Aiders, the upkeep of First Aid box supplies and conducting on-site Risk Assessments;
  • Diary management and general admin for Senior Management in collaboration with the Senior Executive Assistant;
  • Coordinating and managing of cleaning staff, ensuring adequate cover and that offices are kept tidy at all times;
  • Support HR with the onboarding & assimilation of new staff, including relocations
  • Manage all company events and CSR initiatives, and assist with enhancing Employee Experience
  • Manage the Office Administration, and oversee handling of incoming mail including logging of legal contracts & documents;
  • Procurement of office equipment, ensuring the office supplies are well stocked;
  • Managing office projects and liaising with external contractors and service providers;
  • Form part of the company’s Business Continuity Plan team;
  • Any additional Ad Hoc duties as assigned by the Senior Management.

Requirements

  • Be service oriented with a flair for hospitality and a positive “can do” attitude
  • The ability to organize and coordinate multiple teams and manage projects ;
  • Have excellent command of written and spoken English and proficiency with Microsoft Office products;
  • Have a keen eye for detail;
  • Have a proactive disposition to effect change - be capable of working on their own initiative whilst being a dedicated team player.
  • Have a minimum of 3 years’ previous experience in a similar role

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